Privacy Policy

Effective Date: [June 1st 2025]

At Polar English Club, your privacy is very important to us. This Privacy Policy explains how we collect, use, protect, and disclose personal information when you visit our website or engage with our services.

1. Information We Collect

We may collect the following types of personal information from users:

• Registration Information: Name, age, email address, phone number, school, guardian/parent contact (for minors).
  
  
• Payment Information: Billing address, transaction details (processed via secure third-party providers).
  
  
• Event Participation Details: Information submitted for camps, clubs, workshops, and promotional activities.
  
  
• Advertising & Promotion Responses: Data submitted when you engage with online ads or sign up for event promotions.
  
  
• Usage Data: Browser type, IP address, time spent on the site, and pages visited (via cookies and analytics tools).
  
  

2. How We Use Your Information

We use your information to:

• Register students for classes, clubs, and camps
  
  
• Process payments and issue receipts
  
  
• Send event updates, newsletters, and promotional materials
  
  
• Customize your experience on the site
  
  
• Improve our services, safety, and user support
  
  

We do not sell or rent your information to third parties.

3. Sharing Your Information

We may share information with:

• Trusted service providers (e.g., payment processors, email service platforms)
  
  
• Law enforcement or regulatory bodies when required by law
  
  
• Event partners (with your consent) for organizing learning activities or camps
  
  

All partners are required to follow strict data protection practices.

4. Cookies and Tracking

We use cookies and similar technologies to:

• Enhance website functionality
  
  
• Track user behavior for analytics
  
  
• Improve user experience
  
  

You can control cookie settings through your browser at any time.

5. Data Security

We implement industry-standard measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no system is 100% secure.

6. Children’s Privacy

Our services are directed to children under parental or school guidance. We require parent/guardian consent before collecting personal data from children under 13, in line with applicable privacy laws.

7. Your Rights

You have the right to:

• Access the personal information we hold about you
  
  
• Request correction of inaccurate or outdated information
  
  
• Request deletion of your data (subject to legal obligations)
  
  
• Withdraw consent for marketing communications
  
  

To make any requests, contact us at: PolarEnglishConsult@gmail.com

8. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised effective date. Please review it regularly.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact us:

Polar English Club
Physical address:  345 Square Bang Kru Wat
Email:  PolarEnglishConsult@gmail.com
Phone:  +66 95-835-5215